The IBM® Cognos® report packages that you install on the
IBM® Cognos® system contain the report specifications for the
IBM® applications, organized into folders. For example, the
Interact Reports folder is the folder for
Interact, and the reports specifications are located in the
Interact Reports folder on the
IBM® Cognos® system.
For Campaign,
eMessage, and
Interact, you can configure permissions for groups of reports based on the folder structure in which they are physically stored on the
IBM® Cognos® system.
After reporting is installed, to make the IBM® system aware of the report folders on the
IBM® Cognos® system, you run the
Sync Report Folder Permissions option located on the
Settings menu in the
IBM® interface. This option connects to the
IBM® Cognos® system to determine which folders are present. It then creates an entry in the user permissions lists for the
Campaign partitions. The entry, named
Reports, appears in the permissions lists between the
Logging and the
System Tables entries. When you expand it, the report folder names are listed and now represent permissions.
The default setting for the new permissions is "not granted." Therefore, after you run the Sync Report Folder Permissions option, you must configure permissions for the report folders. Otherwise, no one has access to the
IBM® Cognos® reports anymore.
The folder synchronizing process retrieves the names of all the folders located on the Cognos® system, for all partitions. If you decide to configure report folder permissions for any partition, you must configure permissions for all partitions.