Field descriptions for the Edit Invoice Line Items page
This table lists the fields available on the Edit Invoice Line Items page.
Fields on the Edit Invoice Line Items page
Field
Description
Item Description
Enter a description for the line item.
The # field populates automatically when you create a line item.
Source Project or Program
Click the drop-down list to search for a project or program with which the invoice line item is associated.
In the Select Item window, do the following.
1.
Select either
Project
or
Program
under the
Find by name or code
field to find a particular type of item.
2.
Enter a search string to search for a specific project or program in the
Find by name or code
field. Or, leave blank and click
Find
to search for all projects or programs.
3.
Select a project or program from the
Search Results
list.
4.
Click
Select
to close the dialog box and add the selected project or program to the line item.
This field is required in order to be able to move an invoice into the
Payable
state. Once in the
Paid
state, the invoice amount rolls up to the
Actual Total
field on the source project or program Budget tab.
Source Account
Click the drop-down list to select from all enabled accounts. The funds for this item come from the account you choose.
Once in the
Paid
state, the invoice amount rolls up to the source account's summary information.
Cost Category
Click the drop-down list to select an enabled cost category.
Cost per Unit
Enter the amount of the line item.
Qty
Enter the line item quantity.
Cost
Displays the total cost for the line item. The system calculates this field after you enter values in both the
Cost per Unit
and
Qty
fields.
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