Managing lookup values for a form

Single- and multi-select attributes present lists of values to users, who then select one or more values from the list. You manage attribute lookup values as follows:

Work directly with your database administrators to add or remove values in the lookup table associated with the attribute

Disable lookup values from the Form Definitions screen, as described here. Disabling values from the Form Definitions screen enables you to disable a value without removing it from the database. If the same lookup table is referenced on more than one form, disabling values from the Form Definitions screen also enables you to disable a value for one form and enable it for another.

Notes on disabled lookup values

Note the following system behavior for disabled lookup values:

The status (enabled or disabled) for lookup values is kept in the uap_lkup_manager system table.

You can disable a value that is selected on existing objects. When users revisit such an object, they see disabled next to the value.

Disabled values are included in the results from an advanced search if they meet the search criteria. Disabled values are indicated by the text disabled next to the value.

If you edit a single or multi-select attribute, the status for all values of that attribute is reset to enabled.

If a value is set as the default for a form, and is later disabled, the behavior is as follows:

The disabled value is still used for existing objects.

If a user revisits an existing object, and changes any answers on that form, the user must choose a different value for the field that contains the disabled value.