To allocate funds
A parent plan, program, or project allocates funds down to individual child programs and projects contained within it. Plans fund programs, programs fund projects, and projects fund subprojects.
Add and edit allocations on the parent's Budget tab. Begin by allocating money to a plan, then allocate down the program, project, subproject hierarchy using the same procedure.
In this task, parent object refers to the plan, program, or project from which you are allocating funds. Child object indicates the next level down in the plan, program, project, subproject hierarchy. For instance, if allocating from a program to a project, the program is the parent object and the project is the child object.
1.
Navigate to the Budget tab for the parent object from which you want to allocate funds.
2.
Select the allocation version you want to edit or create an allocation version.
3.
Click the
Allocations
icon (
) to modify allocations to the child project.
The Cost Summary table appears opens in edit mode.
If you are working below the plan level, the first row of data is bold and controls allocations for the objects line items. See
To add or edit line items
.
The table lists the child objects in normal font below the parent's line items.
4.
Add or edit allocations by clicking cells in the table and entering the appropriate value by week, month, or quarter.
For reference, the topmost row shows total funding for the parent object from which you are allocating funds for each week, month, or quarter.
The Remaining column shows the amount of money left in the parent object's budget with the current allocations.
5.
Click
Save and Finish
to save your work and return to the Budget tab.
To continue funding, click a child object in the Total Costs table to navigate to its Budget tab. Repeat the process by allocating funds from the new object to its child objects.
If you need to link additional parent and child objects, do so on the Summary tab and then return to the Budget tab to allocate funds to the new child objects.
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) to modify allocations to the child project.