To allocate funds

A parent plan, program, or project allocates funds down to individual child programs and projects contained within it. Plans fund programs, programs fund projects, and projects fund sub-projects.

Add and edit allocations on the parent’s Budget tab. Begin by allocating money to a plan, then allocate down the program, project, sub-project hierarchy using the same procedure.

In this task, parent object refers to the plan, program, or project from which you are allocating funds. Child object indicates the next level down in the plan, program, project, sub-project hierarchy. For instance, if allocating from a program to a project, the program is the parent object and the project is the child object.

1.	Navigate to the Budget tab for the parent object from which you want to allocate funds.

2.	Select the allocation version you want to edit or create a new allocation version.

3.	Click the Allocations icon () to modify allocations to the child project.

The Cost Summary table appears opens in edit mode.

If you are working below the plan level, the first row of data is bold and controls allocations for the objects line items. See To add a program, project, or sub-project budget line item.

The table lists the child objects in normal font below the parent’s line items.

4.	Add or edit allocations by clicking cells in the table and entering the appropriate value by week, month, or quarter.

For reference, the topmost row shows total funding for the parent object from which you are allocating funds for each week, month, or quarter.

The Remaining column shows how much money will be left in the parent object’s budget with the current allocations.

5.	Click Save and Finish to save your work and return to the Budget tab.

To continue funding, click on a child object in the Total Costs table to navigate to its Budget tab. Repeat the process by allocating funds from the new object to its child objects.

If you need to link additional parent and child objects, do so on the Summary tab and then return to the Budget tab to allocate funds to the new child objects.